What is Matrix Booking?
Matrix Booking’s desk booking software is designed to help businesses manage office space efficiently, whether across a single site or multiple locations. It’s the perfect solution for hybrid working, hotdesking, and workspace planning — basically, all the ways modern offices operate today. The platform is flexible, allowing organizations to set booking rules that align perfectly with their hybrid work policies, and the best part? No custom development is needed.
Main Benefits of Matrix Booking
Matrix Booking isn’t just another booking tool — it’s a comprehensive platform trusted by both public and private sectors. Here are some key figures and facts that highlight its impact:
- Supports more than 200,000 active users every month
- Handles over a million bookings monthly
- Offers fast booking for any workspace or resource, across single and multi-site environments
- Desk booking apps feature frictionless check-in using NFC and QR codes
- Delivers 99.9% uptime, ensuring reliability when it matters most
Flexible Configuration to Match Your Policies
One of the standout features of Matrix Booking is how it adapts to your company’s policies — not the other way around. You can configure rules to control who can book what, when, and how. This includes an advanced business rules engine and support for office neighbourhoods, priority access, custom release windows, and more. It’s fully configurable right out of the box, requiring minimal IT input and absolutely no custom development. Plus, it integrates seamlessly with tools you already use, making rollout smooth and supported.
Convenient Booking Anywhere, Anytime
Matrix Booking makes booking desks and other resources super convenient, no matter where you are. The mobile booking app works on both iPhone and Android devices, so employees can grab their spot on the go. Whether it’s a desk, meeting room, or even a parking space, if you can imagine it, you can book it. The platform also supports hybrid workers’ wellbeing by helping teams find where colleagues will be working and book desks together — fostering those in-person connections that matter.
Powerful Analytics and Reporting
To truly optimise your workplace, Matrix Booking provides powerful reports and analytics. The workplace analytics dashboard compares planned bookings with actual usage, giving real-time insights into attendance trends, utilisation rates, and occupancy levels. This means you can see how people intend to use your spaces versus how they actually do — helping you spot emerging trends and make smarter decisions about your buildings and resources.
Project Impact: Sustainable Development Goals (SDGs) Linked to Matrix Booking
- SDG 8: Decent Work and Economic Growth — by supporting flexible and efficient workspace management
- SDG 9: Industry, Innovation, and Infrastructure — through advanced technology integration and innovation in workplace management
- SDG 11: Sustainable Cities and Communities — by optimising office space usage and reducing unnecessary resource consumption
- SDG 12: Responsible Consumption and Production — enabling smarter resource management and reducing waste
- SDG 3: Good Health and Well-being — supporting hybrid workers’ wellbeing and accessibility needs
Integration and Support for Seamless Adoption
Matrix Booking doesn’t just stop at desk booking — it integrates with enterprise IT systems like Microsoft 365, Teams, and single sign-on services, making it a natural fit into existing workflows. It can run independently of your IT infrastructure, allowing for rapid deployment using data capture questionnaires. And if you ever need help, support is available every step of the way. The platform is also designed with accessibility in mind, ensuring everyone can use it comfortably and effectively.
